Any individual who experiences, witnesses, or has information regarding conduct that may constitute a Title IX violation in connection with OCC education and prevention activities conducted in a school or other educational setting may file a grievance under this procedure without fear of intimidation,retaliation, or adverse consequences.
OCC strictly prohibits retaliation against any individual who, in good faith, reports, participates in, assists with, or opposes conduct believed to violate Title IX. Reports of retaliation will be treated as separate violations and reviewed promptly.
Information regarding the Title IX Grievance Procedure is available in printed or alternative formats upon request.
Reporting Process
Reports may be made by the individual affected, a parent or guardian of a minor, a witness, or any person with information regarding a Title IX violation.
Reports must include:
1. Grievant contact information;
2. A description of the alleged conduct;
3. The date(s), time(s), and location(s) of the incident;
4. The names of the individuals involved;
5. The names of any witnesses;
6. Any supporting documentation or evidence; and,
7. The remedy or resolution sought, if applicable.
Grievances should be submitted to:
Oneida Crisis Center
Attention: Executive Director
P.O. Box 174
Malad, Idaho 83252
If the issue involves the Executive Director, or if the Executive Director has an actual or perceived conflict of interest, the grievance shall be submitted directly to Attention: Oneida Crisis Center Board of Directors, at the address listed above.
Individuals with disabilities who require reasonable accommodation to participate in the grievance process are encouraged to notify OCC of their accommodation needs. Reasonable efforts will be made to ensure equitable access to the grievance and review process.
Whenever possible, OCC will issue a written acknowledgement of receipt to the grievant within 3-10 business days of receiving the grievance.
Individuals have the right to file a complaint directly with the U.S. Department of Education, Office for Civil Rights, regardless of whether they utilize OCC’s grievance procedure.
U.S. Department of Education, Office for Civil Rights
(800) 421-3481
Coordination with Schools
When a Title IX complaint is related to OCC programming conducted within a school, OCC may coordinate with the school’s designated Title IX Coordinator as appropriate and consistent with confidentiality requirement and applicable law. Nothing in this procedure limits an individual’s right to report concerns directly to the school or school district.
Review Process
OCC’s review process is independent of any criminal or school-based investigation.
Title IX grievances will be reviewed promptly, equitably, and impartially. OCC will gather relevant information, review documentation, and provide involved parties an opportunity to present information relevant to the matter. Individuals responsible for reviewing Title IX complaints will avoid actual or perceived conflicts of interest and will conduct reviews in a fair and unbiased manner.
A grievant may request Board review at any point during the grievance process. Requests for Board review shall be submitted in writing. The Board President will determine the appropriate process, which may include interviews, review of documentation, or presentation of information by involved parties.
Grievances submitted to an external agency are subject to that agency’s procedures and timelines; OCC does not control or influence the review, investigation, or outcome of such matters.
Determination
Following completion of the review, OCC shall issue a written determination. The written determination shall summarize the findings of the review and any corrective action or resolution deemed appropriate. The determination shall constitute the final agency decision.
OCC will make reasonable efforts to review and resolve grievances in a timely manner. While the timeframe may vary depending on the complexity of the matter, OCC generally seeks to issue a written determination within thirty (30) calendar days of receiving a grievance. Additional time may be required when circumstances warrant a more extensive review.
All grievance records shall be maintained in accordance with OCC confidentiality, privacy, and record-retention policies.